OVATION TRAVEL GROUP, INC. DBA LAWYERS TRAVEL PRIVACY POLICY

The privacy of our clients and travelers is of the utmost concern to Lawyers Travel. Lawyers Travel's Privacy Policy is meant to explain and elaborate how Lawyers Travel collects and uses personal information which our clients provide to us.  

PERSONALLY IDENTIFIABLE INFORMATION

This Privacy Policy applies to all travel services provided by Lawyers Travel for its clients. While providing travel services, specific personally identifiable information (“PII”) must be provided by clients and/or travelers in order for Lawyers Travel to fulfill travel requests. PII includes, but is not limited to, names, telephone numbers, address, credit card information, passport numbers, travel plans and frequent flyer numbers. All PII will only be disclosed to a third party if it is necessary for providing travel services and if the client and/or specific authorized traveler has consented to such disclosure, and/or such disclosure is required by law (as described in more detail below). PII will only be shared among Lawyers Travel and its related companies, affiliates, subcontractors, as well as the global distribution systems (“GDS”), third party suppliers of travel, industry reporting authorities and other entities necessary in providing travel services. As elaborated below, in no instance does Lawyers Travel take responsibility for third party suppliers, to whom PII is disclosed as necessary to provide travel services. 

It is Lawyers Travel's policy not to use or share PII for purposes not described above.  Nonetheless, Lawyers Travel may disclose PII, for any reason if, in Lawyers Travel's sole discretion, Lawyers Travel believes that it is necessary to do so, including, but not limited to,: (i) to satisfy laws, regulations, or legal requests for the PII; (ii) if Lawyers Travel believes that it is necessary to identify,  or bring legal action against someone who may be violating Lawyers Travel's terms of use or other policies; (iii) to perform the travel services properly; or (iv) to protect Lawyers Travel, its employees, affiliates and other clients.  

THIRD PARTY SUPPLIERS

Lawyers Travel offers multiple products and services in conjunction with providing travel services which utilize PII. For example, Lawyers Travel provides many clients an Online Booking Tool, where clients are able to insert PII and book travel. To provide such products and services, the third party may need to collect and maintain PII. Lawyers Travel will also provide PII to one or more GDSs, industry reporting authorities, and other travel and related suppliers and vendors as necessary to fulfill travel arrangements and services Lawyers Travel has no control over such  third parties’ use of any PII when booking an airline or rail ticket or making a reservation for a hotel or car rental.

SECURITY

As a Level 3 Payment Card Industry (“PCI”) compliant company, Lawyers Travel takes extensive measures to secure PII. Lawyers Travel currently utilizes security measures, such as the Secure Sockets Layers (SSL) protocol and firewalls to safeguard PII. In addition, access to PII is restricted to employees who have a “need to know,” and those employees must use passwords to access the personal information.  For a more detailed description, please see Lawyers Travel's Corporate Security and Data Protection Program (available upon request). Although Lawyers Travel makes every effort to ensure the protection, integrity and security of Lawyers Travel's network and systems, Lawyers Travel cannot guarantee or warrant that the security measures will completely prevent illegal or unauthorized activity.  

PRIVACY SHIELD

Lawyers Travel has certified to the European Union-United States Privacy Shield.  Given the global reach of Lawyers Travel's services, Lawyers Travel sometimes receives data that originates from the European Union. As a result, Lawyers Travel has moved to certify to the Privacy Shield to demonstrate Lawyers Travel's commitment to ensuring our clients that protecting client data is paramount to Lawyers Travel

“COOKIES”

Lawyers Travel does not utilize cookies.

VOLUNTARY CLIENT SURVEYS

Lawyers Travel may periodically conduct both business and individual client surveys. Lawyers Travel encourages its clients and their travelers  to participate in these surveys because they provide important information that helps  improve the travel services that Lawyers Travel offers responses to our client surveys will remain confidential, even if the survey is conducted by a third party. Participation in any Lawyers Travel survey is completely voluntary. Lawyers Travel takes the information received from individuals responding to surveys and combines (or aggregates) it with the responses of other Lawyers Travel clients to create broader, generic responses to the survey questions (such as gender, age, residence, hobbies, education, employment, industry sector, or other demographic information).  Such aggregated information may be used to improve the quality of Lawyers Travel's travel services and to develop new services and products. This aggregated, non-personal identifying information may be shared with third parties. 

AGE

Lawyers Travel does not knowingly collect personal information from children under the age of 13.  

MODIFICATIONS

Lawyers Travel reserves the right to revise, amend, or modify this Privacy Policy at any time and in any manner. Lawyers Travel may be acquired, merge with another business, acquire, or buy other businesses or assets.  In such transactions, PII is generally one of the transferred business assets.  

Effective date: August 15, 2016